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Forward Zoho Mail emails to Gmail with Gemini AI analysis and Telegram digest

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Created by: Nguyễn Thiệu Toàn (Jay Nguyen) || nguyenthieutoan
Nguyễn Thiệu Toàn (Jay Nguyen)

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Last update 13 hours ago

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Smart email forwarder Zoho mail to Gmail with attachment, analysis by AI agent

This n8n template automatically monitors a Zoho Mail inbox, analyzes every incoming email with Google Gemini AI, then forwards it — including all attachments — to a designated recipient via Gmail. The admin receives an instant smart digest on Telegram with priority level, deadline, and required action extracted by AI.

If you manage a shared inbox and waste time triaging emails before forwarding them, this workflow does it for you — automatically.

How it works

  • Zoho Mail Trigger: Detects new incoming emails matching a configured list of sender addresses.
  • AI Analysis: Google Gemini reads the email subject and summary, then classifies the email type, assigns a priority level (High / Medium / Low), extracts deadlines, key numbers, and required actions — all returned as structured JSON.
  • HTML Builder: Assembles the forwarded email body with an AI analysis panel embedded at the top, shared across both sending paths.
  • Attachment handling: If the email has attachments, the workflow fetches each file via the Zoho Mail API, renames binary keys to prevent collision, aggregates all files, then attaches them to the outgoing Gmail.
  • Gmail: Forwards the formatted email — with or without attachments — to the configured recipient.
  • Telegram: Sends the admin a structured, emoji-rich notification with all AI-extracted data, so decisions can be made without opening the email.

How to use

  1. Connect credentials: Link your Zoho Mail, Gmail, Google Gemini (googlePalmApi), and Telegram Bot credentials in n8n.
  2. Configure in one place: Open the Set Context node and fill in all 6 fields — recipient email, subject prefix, Telegram chat ID, footer text, AI role description, and email category options.
  3. Set sender filter: Edit the Zoho Mail Trigger node and update the from field with the sender addresses you want to monitor.
  4. Activate the workflow — it runs automatically on every new matching email.

Requirements

  • n8n Version: Built and tested on n8n 2.9.4+. (It is recommended to use the latest n8n version for best compatibility.)
  • Zoho Mail account with OAuth2 credentials and API access enabled.
  • Gmail account connected via OAuth2.
  • Google Gemini API key (via googlePalmApi credential).
  • Telegram Bot token and a target chat ID.

Customizing this workflow

  • Different inbox: Swap the Zoho Mail Trigger for a Gmail Trigger, IMAP, or any other email node — the rest of the workflow remains unchanged.
  • Different AI behavior: Change ai_context and ai_type_options in Set Context to adapt the AI to any domain (legal, finance, HR, support) — no prompt editing needed elsewhere.
  • Different notification channel: Replace the Telegram node with Slack, Discord, or Microsoft Teams.
  • Persistent storage: Add a Google Sheets or Airtable node after Telegram to log every forwarded email with its AI analysis for audit purposes.

About the Author

Created by: Nguyễn Thiệu Toàn (Jay Nguyen)
Email: [email protected]
Website: nguyenthieutoan.com
Company: GenStaff (genstaff.net)
Socials (Facebook / X / LinkedIn): @nguyenthieutoan
More templates: n8n.io/creators/nguyenthieutoan